Butner Town Council Regular Monthly Meeting
November 5, 2020 Items of Interest
- Council recognized past Council Member Edgar Smoak’s contributions to the Town of Butner. He passed away on September 11, 2020. A proclamation was presented to his wife and Butner Council Member Vickie Smoak. Council Members acknowledged his work, time and commitment to making Butner a better place.
- Council Member Gooch was presented with a statue recognizing his service to the Town of Butner as Council Member, SGWASA Board Member and Granville Greenways Advisory Council Member beginning in 2017 to present. Council Member Gooch tendered his resignation on October 27, 2020 to fill the vacant seat of District 7, County Commissioner Edgar Smoak. Council Member Gooch thanked the Council, Staff and community for supporting him as Council Member and looks forward to representing District 7 as a County Commissioner. Council acknowledged his sentiments and thanked him for his service.
- The Government Finance Officers Association of the US and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ending June 30, 2019 to Finance Director Hiscocks. This is the first time Butner has received this award. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial report, and its attainment represents a significant accomplishment by a government and its management.
- BCA will hold Christmas in the Park as a drive-thru on Friday December 4 beginning at 6:30 PM. Christmas music, lights, and Santa will be present. Santa’s helpers will collect letters to Santa and will distribute signed letters by Santa and candy. All activities will follow strict COVID-19 guidelines. No Christmas Parade or activities are scheduled for Friday December 5.
- The Town of Butner will hold a brief Veteran’s Day Ceremony on November 11, 2020 at 11:00 AM at the Soldiers Memorial Sports Arena. Due to COVID-19, the Town is not encouraging attendance, but would appreciate citizens to take a moment on November 11 and be thankful for the men and women who have served and serve our country defending our freedom.
- An Open House to review the survey results of the Imagine Butner 2040 Plan will be held on Thursday, November 12 from 5:30 -7:30 PM. The Planning Board is scheduled to review the Plan in December. A public hearing will then scheduled for the January Council Meeting.
- Patricia Medlin, submitted written public comments about on-going discussion with the Town on taking over West Middleton Drive, a private unpaved road. She has been requesting that the Town take over the road for several years and wanted an answer if they were willing to move forward. The Attorney and Town Manager explained to Council that the road doesn’t have a dedicated right-of-way to take over. They will contact Ms. Medlin and provide some options.
- The Town will add a LED lit Fishing Santa Christmas Display to Gazebo Park promoting Lake Holt. A grant was awarded by Granville County TDA for the purchase. The decoration should be available for the Christmas in the Park Drive Thru.
- The monthly finance report showed an increase in both sales tax and property tax revenues from this time last year. In addition, revenues are higher than projected. The Town was conservative when establishing the current budget due to the uncertainly brought about with COVID-19. The Town has not taken a financial hit like many of the towns that rely on heavily on tourists.
- The Town awarded a consulting contract to Green Heron Planning to help staff update the Town of Butner Land Development Ordinance (LDO) bringing it into compliance with State Statute 160D. They will also help develop new sections to advance the goals and objectives of the Town’s Comprehensive Plan (Imagine Butner 2040). A budget amendment was also passed to cover the expense.
- Butner will use the NC Dept. of Public Safety (NCDPS) Region 6 pre-event contract for disaster debris collection and hauling. The NC Dept. of Public Safety recently awarded contracts for regional disaster debris monitoring, and hauling, thus eliminating the process for municipalities, which can be arduous. Last year the Town selected a Disaster Debris Monitor who also works in conjunction with Town staff and the debris collection company. The use of the disaster debris hauler and monitor would only be activated for a major event. There is no cost to the Town until the contract is activated. Pre-positioning the contracts allows for the best prices and is required by FEMA for reimbursement during a declared National Disaster.
- The 2021 Council Monthly Meeting Schedule was approved. They continue to be the first Thursday of the month beginning at 7:00 PM.
- Council approved the color scheme for the Butner Public Safety Training Center Sign of green background and white letters. The color of the letters were changed to white for better visibility.
- The Town will advertise for the vacant Council Seat of Jimmy Gooch who resigned to fill the District 7 County Commissioner seat. Applicants are asked to contact Town Clerk Barb Rote at 919-575-3109 or firstname.lastname@example.org for additional information. Applications and resumes will be accepted until noon on November 23. Depending upon the number of applicants, interviews may be conducted at the December 3 Council Meeting or a Special Meeting will be called for December 15. If a special meeting is called, the notice will be posted according.
- Staff was acknowledged for litter collection at the Interstate Interchanges, and 33rd at E & F Street. They were also thanked for installing benches purchased by the BCA; one located in front of Town Hall and the other in Gazebo Park.
- Chief Champion reported that the Boot Drive raised $2,000, funding the purchase of helmet lights for the volunteers. Officer Andrew Spitzer was awarded this year’s Crime Stoppers award. Kids are encouraged to visit the Fire Dept. to receive a Fire Prevention Bag.