A proclamation is an official document issued by the Mayor to commemorate a specific time period (such as a day, week, or month). It brings recognition, awareness, or appreciation to an issue, cause, milestone, or noteworthy event that is relevant and important to Butner. The Mayor issues proclamations that have a direct relevance to Butner and reflect civic activity, pride, accomplishments, and other important observances. Proclamations are strictly honorary and are not legally binding.
GUIDELINES TO REQUEST A PROCLAMATION
Please consider the following information before submitting a proclamation request. The Office of the Mayor reserves the right to decline any request or make exceptions to these guidelines.
- Requests must be made by the person receiving or a member of the receiving organization (requestor). For proclamations to an individual (more personal) requests should be made by a family member or friend.
- Requests must be made 30 days before the requested date of issuance. If requests are not made 30 days in advance, every attempt will be made to complete your proclamation, but we cannot guarantee you will have it in the requested time frame.
- Proclamations must hold townwide importance or serve an educational purpose for a significant number of Butner residents.
- Proclamations will not be issued referencing any territorial or wartime conflicts, celebrations, or victories in foreign countries or commonwealths.
- Proclamations will not be issued as part of national campaigns, for national organizations, or for issues or groups completely unrelated to the Town.
- Proclamations associated with national or state-designated observances are only issued if they include information that is directly relevant to Butner.
- Proclamations will not be repeated within a calendar year. Requests that are considered redundant will be declined, and a copy of the original proclamation may be provided instead.
- Requests for proclamations are not renewed annually and must be submitted each year. Proclamations are issued only upon request, so if a proclamation is important to you or your organization, please request it.
- Proclamations may not be used for advertisement or commercial promotions.
- Issuance of a proclamation does not indicate or imply a policy endorsement from the Mayor.
- Any draft language provided may be edited or rewritten at the judgment of the Mayor’s Office. Draft language submitted should be factually accurate and include up-to-date information.
HOW TO REQUEST A PROCLAMATION
- Please refer to the guidelines above for timeline and content for submission or download a copy.
- Complete the “Mayor’s Office Request for a Proclamation” form and email along with draft proclamation to Barb Rote, Town Clerk at brote [at] butnernc.org (brote[at]butnernc[dot]org) OR Mail request along with draft proclamation to:
Barb Rote, Town Clerk
Town of Butner
415 Central Avenue, Suite A
Butner, NC 27509
REQUESTS SHOULD INCLUDE
- A draft proclamation. (Sample Document Here)
- Name, email, phone number of the contact person where you can be reached for possible questions or details regarding the information you have provided.
- Additional relevant information about the subject of the proclamation.
FOLLOWING RECEIPT OF THE PROCLAMATION REQUEST:
- The Town Clerk, on behalf of the Mayor, will contact the person requesting the proclamation to notify them of the status of the request.
- The original proclamation will be issued to the individual or organization (including individual recipients) at no cost.
- Unless otherwise indicated or prior arrangement made, all proclamations must be picked up at Town Hall (415 Central Ave., Butner).
A sample proclamation is included for your assistance.